How To Set Up One Talk
A conference telephone call enables you to organize a meeting with other people who are not at the office in a fashion y'all can communicate with each one and exchange ideas every bit if everyone was in the boardroom. You can accept a normal conference sound phone call or a briefing video call, depending on the capabilities of your equipment. Unlike types of equipment and software solutions may accept slightly varying methods of setting up a briefing call, but many employ similar procedures. Hither are simple steps to set up a conference call.
Login Into Your Conference Call Account
You need to accept a conference calling software to do conference calls. In that location are several software solutions bachelor in the market today with many offering free trials and cheap subscription rates to their customers. Whatever the software you use, ensure that other participants to the coming together are using a similar program. They do not need to buy the software if you have already bought one, as most providers have easy-to-install versions for phones and computers. You just demand to invite them to the meeting through a link to their email addresses from which they can install a customer and annals to bring together the call. Most software solutions ask the participants to record their names by saying them aloud when registering for the audio phone call. This helps you as the host to know who has already registered for the meeting.
You need to make up one's mind the time of the meeting so that anybody is aware and can accommodate their schedules accordingly. The date and time of the meeting should be included in the invite you lot ship out. It can be a calendar invite or through the briefing software where the participants get to know the date and time when they annals for the meeting. Most software solutions volition send a reminder to the participants a solar day and a few hours before the conference call starts. Information technology is good to remind everybody individually with a short message or an electronic mail but in case someone forgot about information technology.
Bring together the Meeting
When information technology is time for the meeting your participants demand to log in with their credentials. Some software solutions ask participants to enter their dial-in numbers peculiarly if they are using phones. This option is besides bachelor if any participants do not have access to a figurer or the app the host is using. Moreover, with VoIP solutions available today, well-nigh people at present utilise their computers to set and run conference calls. It is cheaper and more user-friendly than holding the telephone call using a phone. Defended briefing call hardware exists that accepts most of the available software solutions. However, about of the equipment is proprietorial and may require all participants to have similar devices to communicate with each other.
Running the Meeting
Well-nigh conference calling software solutions have a range of features that y'all demand to understand to run the briefing telephone call conveniently. The mutual features include:
– The 'mute' feature, which prevents all the other participants from talking when the host or other speaker is talking
– The 'raise a hand' feature that allows participants to capture the attention of the host or interject without disrupting the meeting
– 'Screen sharing' characteristic on video conferencing calls where participants tin can share the contents of their computer screen with others. It is essential for sharing data on training sessions.
– 'Screen recording' feature that allows participants to record the proceedings of the meeting and share it with others who did not nourish.
Best Practices
Meetings can sometimes be unproductive and conference calls are no exception, especially equally people are not in the aforementioned room. To have productive calls and ensure everybody gets the most out of them, follow these simple best practices:
Have an agenda
To create an agenda and share it with all participants before the meeting will make the call more efficient. An agenda will make it more unlikely for topics to derail.
Be on time
Being late is boorish in any meeting, but especially in conference calls it can exist quite awkward every bit the phone call won't start properly until everybody is there.
Source: https://www.bloglines.com/article/how-to-set-up-a-conference-call?utm_content=params%3Ao%3D740010%26ad%3DdirN%26qo%3DserpIndex
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